12 Password Best Practices for Your Business

In today’s digital age, technology is a vital part of business, but with it comes the responsibility of protecting sensitive information. Cybersecurity has become more important than ever as companies embrace digital transformation. One of the most effective ways to safeguard your data is by starting with strong password protection. Here are 12 password best practices to keep your business safe from cyber threats.

6 Password “Don’ts”

1. Don’t write passwords on sticky notes
   Writing passwords down might seem convenient, but it opens the door to local theft. If someone finds your sticky note, your security is compromised.
2. Don’t save passwords in your browser
   Browsers might make it easy to store passwords, but they’re notorious for poor protection. Malicious software can easily extract your saved passwords.
3. Don’t iterate passwords (e.g., PowerWalker1 → PowerWalker2)
   Changing one digit in your password won’t protect you from hackers. They can quickly guess predictable patterns.
4. Don’t reuse passwords across accounts
   Using the same password for multiple accounts means a single breach can expose all your sensitive information.
5. Don’t use the first letter capitalized for the “one capital letter” rule
   Hackers know to look for this common trick, making it easier to guess your password.
6. Don’t just use “!” to meet symbol requirements
   If you must use a symbol, don’t place it at the end. Mix it up within the password to make it harder to crack.

6 Password “Do’s”

1. Create long, phrase-based passwords with numbers and symbols
   For example, instead of “Honey, I shrunk the kids,” use “h0ney1$hrunkth3k!d$”—this adds complexity that keeps hackers at bay.
2. Change critical passwords every three months
   Don’t let sensitive passwords linger too long. Regular updates reduce the risk of a breach.
3. Change less critical passwords every six months
   Even less important accounts should have fresh passwords periodically to maintain security.
4. Use multifactor authentication (MFA)
   Add an extra layer of security with MFA. It makes it significantly harder for hackers to gain access.
5. Ensure passwords are longer than eight characters and mix in numbers, letters, and symbols
   The more complex, the better. A strong password is your first line of defense.
6. Use a password manager
   A password manager can securely store your passwords and free up your brainpower for more important tasks.

Need a password manager? We can help you find one that suits your needs.

Adhering to these password best practices can seem daunting, but with the right tools and guidance, it’s manageable. Let us help you boost your security and protect your business. Contact us for a no-obligation consultation today!

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